Accounts Payable Clerk

Job Purpose

The role is responsible for ensuring accurate, timely and prompt payment processing of invoices, follow-up and issue resolution while working with the plants to reconcile and administer each vendor account.

Job Dimensions & Scope

Key stakeholders include -

• Suppliers (simple query resolution)
• Plant Finance Team (ad hoc, if needed)
• Other SSC Team members

Principal Accountabilities

Functional/Transversal activities

• Account reconciliation (ensuring all documentations are collected) & perform general cleaning of the ledger

Pay Vendor

• Review and correct payment runs proposals, review rejections (and inform VMD)
• For urgent invoices, review payments forms, prepare documentation, process and match invoices
• For direct debit, request missing invoices to vendors and allocate direct debit payments manually
• For void check and re-issuance process, contact vendors, stop checks, reverse check payments / invoices

Record & Account

• For Intercompany Reconciliation, review and approve balance statements provided, and adjust balances / local books (request missing invoices, dispute balance, etc.)

Authorise & Match invoices

• Process PO invoices - 3-way & 2-way match (match, post, block/unblock, …)
• Post advance/down payment requests, block invoices if required, reconcile & clear
• Generate self-billing report
• Process non-PO invoices from checking to posting
• Analyse and resolve blocked invoices by unblocking/paying invoices and performing the write-offs (in coordination with GL supervisors)
• Prepare review of open GR
• Review vendor debit balance by investigating balances, preparing/submitting refund requests then matching with payments and requesting approval for write-off (in coordination with GL accountant)
• Monitor expected credit notes by performing periodical reviews and modifying credit notes log.

Pre-closing

• Define accruals for invoices not received (non-PO), submit proposals for approval and post accruals

Query Management

• Monitor internal & external claims resolution; 2nd level for AP queries management
• Receive blocked queries from AP Admin
• Manage queries through detailed knowledge of AMCOR’s AP process
• Manage Suppliers relationship
• Provide input for continuous process improvement

Qualifications/Requirements

1. Formal Qualifications and Experience

• Experience of working within an Accounts Payable team desirable
•  Experience in a shared service environment desirable

2. Specific Skills and Abilities

• Good working knowledge of SAP-S/4 Financial Applications and computer tools
• Knowledge of International - Accounting Standards desirable
• Excellent customer service skills and experience of telephone-based support (desirable)
• Good knowledge of computer tools (esp. Microsoft Word and Spreadsheets)
• Language skills – English (fluent), additional languages considered an asset

• Good problem solving- and analytical skills
• Ability to support process improvement through strong attention to details
• Ability to undertake multiple tasks at the same time without losing focus
• Good interpersonal skills including the ability to communicate effectively, both verbally and in writing with internal and external stakeholders
• Self-motivated, organised and structured, able to manage workload and multiple, changing priorities
• Proactive, enthusiastic, a positive attitude towards change & adaptable to meet future needs